Finances

  1. The Program Treasurer will:
    1. Obtain an Employer Identification Number from the U.S. Internal Revenue Service, under the proposed regional Cappies name, prior to the Charter Application.
    2. Create a Program Checking Account at a local bank, under the regional Cappies name, and will:
      1. Deposit into the Program Checking Account all School Participation Fees, Ticket Receipts, and Donations that do not qualify the donor for a charitable tax deduction.
      2. Pay from the Program Checking Account all Program expenses, except for those the Program Treasurer will request, and the National Treasurer will deem appropriate, for payment.
    3. Maintain any required financial and/or corporate documents and records.
    4. Provide the Governing Board with access, upon request, to any Program documents and/or records.
  2. The Program Treasurer will receive revenues, including:
    1. School Participation Fees, which will be:
      1. Set by the Steering Committee.
      2. Low enough to be broadly affordable by Participating Schools, and high enough to produce revenues sufficient to cover the anticipated expenses.
      3. Not less than $25, nor more than $300, for each Participating School, without special approval from the Governing Board.
        1. Different fees may be charged for different Extents of Participation, at the discretion of the Steering Committee.
        2. Participation may be offered at a reduced Fee, or no Fee, to selected Participating Schools, at the discretion of the Steering Committee.
    2. Ticket Receipts for Cappies Galas or Ceremonies, which will be:
    3. At a Ticket Price, set by the Steering Committee, set at a level that is expected to be sufficient to cover the anticipated expenses of a Gala or Ceremony.
    4. Donations, which will be:
      1. Collected, deposited, and disbursed by the Program Treasurer, for any donations that do not qualify the donor for a charitable tax deduction.
      2. Collected and deposited in a Program Donation Account, by the National Treasurer (in the name of "The Cappies"), for any donations not less than $250 that may qualify the donor for a charitable tax deduction.
  3. The Program Treasurer will make expenditures, including:
    1. Payment of Charter Fee
    2. Administration of the Program, as requested by the Program Director, including the cost of:
      1. Program materials and their reproduction.
      2. Telephone and other communications.
      3. Postage and delivery charges.
      4. Transportation, only outside the geographic area of the Program, as requested by the Director.
      5. Fees or honoraria, except to any Steering Committee Members, who will be unpaid volunteers.
      6. Any other reasonable expenses the Program Director deems necessary.
    3. Production of a Gala or Ceremony, including:
      1. Costs of Gala planning, promotion, and performance.
      2. Cost of Award Items.
      3. Fees or honoraria.
      4. Any contributions to expenses incurred by the Director, and/or paid by the National Treasurer, in assisting the Program, that the Steering Committee may wish to provide.
  4. For any Program that has not yet been approved by the U.S. Internal Revenue Service for educational or charitable status under Section 501(c)(3) of the Internal Revenue Code, the Program Treasurer may request that the National Treasurer create a Program Donation Account, to receive deposits and make expenditures from, any donations collected by the Program that may qualify the donor for a charitable tax deduction.
    1. Deposits in any Program Donation Account will be made, and funds held, in the name of "The Cappies, Inc."
    2. No single donation, or expenditure, for this purpose may be less than $250.
    3. The Program Treasurer will be responsible for maintaining separate records of the Program's deposits and/or expenditures of this kind.
  5. The Cappies will not be responsible for:
    1. Any financial obligations of a Program, including those that may result from any misfeasance or negligence by the Program Treasurer or any other Member of the Steering Committee.
    2. Any insurance coverage, in the absence of written notification of the existence and extent of any such coverage.
    3. Any torts, acts of negligence, violations of copyright law, or other legally actionable behavior by the Program, or by any of its officers, participants, or other volunteers.
  6. Consistent with the laws for, and usual procedures of, a volunteer-led organization, The Cappies, Inc., will not provide insurance for any Program.
    1. An unpaid official in any Program will be presumed to fit within the provisions of the federal Volunteer Protection Act, a law that partially immunizes individual volunteer workers for non-profit organizations from liability for acts of negligence in the course of their volunteer work.
    2. For the purpose of this act, a "volunteer" is defined as an individual performing service for a non-profit organization without compensation in excess of $500 per year (other than reimbursement for expenses). 
    3. The immunity granted under this act is for ordinary negligence and does not cover willful or criminal conduct, gross negligence, reckless misconduct, or conscious flagrant indifference to the rights or safety of the individual. 
    4. The Act does not offer liability protection when damage results from operation of a motor vehicle (for which a driver's customary insurance will apply.)
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