Schools

  1. A Program will be open to the participation of any qualifying school, including:
    1. Any public, private, charter, or parochial high school.
    2. Grades 9 to 12 of a K-12 school that has not less than 100 students in Grades 9 to 12.
    3. A home school association representing not less than 100 students in Grades 9 to 12.
      1. Only one home school team will be accepted by any Regional Steering Committee.
      2. If there is more than one home school team application, the Steering Committee will determine which application will be accepted for that season.
      3. All home school students will be eligible to apply to the accepted home school critics team
      4. The accepted home school team must allow open Cappies Show auditions among all home schooled performers residing within their Region
    4. At the option of the Steering Committee, a school (or home school association) of not fewer than 100 students in Grades 9 to 12.
  2. Schools that participated in a prior year's Program will submit a new application for each new Program Year, on a timely basis.
  3. To be a Participating School in a Program, for a current Program Year, a school must submit a School Application, prior to a School Application Deadline set by the Program.
  4. A School's Application will be submitted by the Advisor, who must be a teacher at the Participating School.
  5. A School Application will include:
    1. An On-Line School Application, submitted through Cappies Information Services (C.I.S.), which a School may access through the Web Site (www.cappies.com), and
    2. A Written School Application, available to download and print through the Web Site (www.cappies.com), a completed copy of which must be received by the Program Director within 14 days after the On-Line School Application Deadline.
  6. In its On-Line School Application, a school will include:
    1. The name, street address, theater department phone number, and ticket information phone number of the Participating School.
    2. A two-letter code for the Participating School, for use by C.I.S.
      1. This code may be any two letters that easily identify the Participating School (e.g., "LN" for "Liberty North High School").
      2. The Program Director may select a different code for the Participating School, for any reason.
    3. The extent of requested participation, which can be either:
      1. Full Participation, with its shows reviewed and (if allowed by the Program) eligible for Cappies Awards,
      2. Partial Participation, with Critics, Mentors, and one or more Cappies Show reviewed but not eligible for Awards, or
      3. Limited Participation, with Critics but not Mentors, with no Cappies Shows reviewed or eligible for Awards.
    4. Whether the School will perform one or two Cappies Show(s), and whether each Cappies Show(s) will be a Play or Musical.
      1. In a Program that allows two Cappies Shows per Participating School:
        1. The Cappies Shows will include one Play and one Musical, unless otherwise authorized by the Steering Committee.
        2. A Steering Committee will allow a School that joins after the Initial School Application Deadline to have only one Cappies Show.
      2. In a Program that allows one Cappies Show per Participating School, the Show may be a Play or Musical.
    5. A preferred date and time, and alternative dates and times, for each Cappies Show to be performed by the Participating School.
    6. Dates and times will be given for every performance and dress rehearsal of that show.
    7. The Participating School may request that a dress rehearsal, or a special Critics-only performance (to which the public will not be invited), be designated the Cappies Show.
    8. The address of the theater where the Cappies Show will take place, if different from the Participating School's address.
    9. Names, home, work or school, cell phone numbers (if they exist), and email addresses for:
        1. Advisor.
        2. Director of the Cappies Show.
        3. One or two Qualified Mentors. (See Section X)
        4. Critics (home and cell phone only).
          1. One Lead Critic.
          2. Two to five additional Critics for the Participating School's Critics Team.
          3. One to three Critics who will be assigned to a Regional Team by the Program Director (optional).
        5. Booster (a parent of a student at the Participating School).
        6. A school newspaper representative (school phone only).
    10. Gender, school year, and mailing address (if a data entry field exists) for each Critic.
    11. Requested block-out dates on which:
      1. Each Mentor requests not to be scheduled for a Cappies Show.
      2. The Lead Critic requests the Team not be scheduled for a Cappies Show.
    12. The commitment of the Participating School to:
        1. Pay the School Participation Fee.
        2. Submit a Written School Application, which must be received by the Program Director within 14 days after the On-Line School Application is submitted.
        3. Follow, and require all Mentors, Critics, and any other Program Participant to follow, all Rules and C.I.S. Procedures.
    13. The date on which the On-Line School Application is submitted.
  7. In its Written School Application, using forms that are available for downloading and printing on the www.cappies.com Web Site, a Participating School will provide:
    1. Payment of the School Participation Fee.
    2. All Mentors and/or adults who will have contact with students will need to complete a background check through procedures specified by Cappies Inc.  
    3. A signed Parental Authorization Form for each Critic, confirming a parent's understanding that the safety of transportation to and from a Cappies Show, the safety of any facilities at the Performing School, the conduct of the Critic or any other Critic, and the medical needs of the Critic, are not the responsibility of the Program, or of Cappies, Inc.
    4. The signed, and dated, approval of the Advisor, or of another Authorizing Teacher (with an acknowledgment that the Advisor has been informed of the School Application).
    5. The signed, and dated, approval of the Principal or other School Administrator.
  8. The Program Director may conditionally approve an On-Line School Application, pending timely receipt of the Written Application, or may request that missing information be provided in a new On-Line Application.
  9. Once the On-Line School Application has been approved, an Advisor may change any data on it, by emailing the Program Director.
    1. An Advisor may amend a Participating School's list of Participants (Mentors, Critics, Booster, and School Newspaper contacts), their phone numbers, and/or email addresses, at any time.
    2. An Advisor may make changes on the Critics Team, at any time, by email to the Program Director.
    3. Before any new Critic will be added to a Critics Team, the Treasurer must receive a Parental Authorization Form for that Critic and the critic must have received Critics Training.
  10. A Participating School will provide a minimum of one Qualified Mentor for Cappies Shows. A Qualified Mentor is one that has met all background check requirements and has been trained for that year.
    1. For programs allowing one Cappies Show per school during the Program Year, a Participating School will be responsible for providing Qualified Mentors for two Cappies Shows.
    2. For programs allowing two Cappies Shows per school during the Program Year, a Participating School will be responsible for providing Qualified Mentors for four Cappies Shows.
    3. A Participating School may select two Qualified Mentors, in which case the Assignments will be split evenly.
  11. A Participating School will provide a Critics Team to review Cappies Shows (and, at the Program's option, evaluate Shows for Awards).
    1. A Participating School's Critics Team will be assigned to the number of shows (3, 4, or 5) the Program has selected as the required minimum number for each Critic to review.
    2. Through a Program Year, Critics from each Participating School will be required to submit a minimum total number of Reviews.
      1. The required minimum number will be three times the number of assigned Cappies Shows, and will be the same for Teams with different numbers of Critics.
      2. Reviews submitted, or Awards Voting, by Regional Team Critics will be credited toward these minimum requirements.
    3. Each Cappies Show assigned to the Team will be attended and reviewed by not less than:
      1. Two Critics (if the Team has 3 or 4 Critics).
      2. Three Critics (if the Team has 5 or 6 Critics).
    4. At least two Critics from each Participating School will vote for Awards.
    5. Sanctions will be imposed if Critics fail to meet minimum standards.
      1. A Participating School's Cappies Show will be disqualified from Awards if:
        1. Its Critics submit fewer than the required minimum number of Reviews, and/or do not have at least two Critics who vote for Awards.
        2. Its Critics fail to submit any Reviews for two assigned Cappies Shows.
      2. A Participating School's Cappies Team will have one Review added to its yearly minimum for each Review fewer than the minimum required number that are submitted by its Critics for an assigned Cappies Show. (For example: If a six-member team submits only one review for an assigned show—two less than the required number of three—then its yearly minimum Review requirement will be raised from 15 to 17).
    6. A Critics Team may avoid sanctions if, not later than 14 days before a Cappies Show, or in the event of emergency, it notifies the Program Director that it wishes to reschedule its assigned Cappies Show. A Critics Team cannot decline an assigned show within 48 hours of that show for any reason. If they must, even in an emergency, they will be reassigned to a show. In addition, the Critics Team will be assigned one penalty show by the Program Director.
      1. The Program Director will provide the Critics Team with alternative Cappies Shows to which they can be assigned.
      2. The Critics Team must volunteer for one of these alternative Cappies Shows, not later than the date on which the originally assigned Cappies Show takes place. If a penalty show has also been assigned, the Critics Team must also select among the offered show to address their penalty.
      3. If the Critics Team does not attend their selected reassigned Cappie Show or their selected reassigned penalty show, the Team will be disqualified from Awards consideration. If the Team has not met its team minimum requirements, the School will also be disqualified from Awards consideration.
  12. A Participating School will reserve complimentary tickets, refreshments, and a Cappies Room sufficient for as many as fifty Mentors, Critics, and Steering Committee Members.
    1. Through C.I.S., a Participating School will receive a report on expected Cappies attendance, two weeks, one week, and two days before a Cappies Show.
    2. An Advisor or Director may request to the Program Director, at any time, that the number of Critics be limited for a Participating School's Cappies Show, except the limit may not be less than:
      1. A minimum Critics' attendance (not less than 20, nor more than 50) set by the Steering Committee at the start of the Program Year.
      2. The number of Critics currently on the attendance list for that Cappies Show.
  13. A Participating School will not be responsible for any items that may be lost by a Mentor or Critic, but will retain (in lost-and-found) any items left behind in the Cappies Room by a Mentor or Critic.
  14. As a sanction for nonperforming Critics, and after giving notice to Critics in Training, the Steering Committee may, at its option:
    1. Ask the Participating School to reimburse the Program $15 for every ticket to a Cappies Show, used by a Critic on the Critics Team who:
      1. Failed to attend a Cappies Show for which the Critic's name was on the final attendance list.
      2. Failed to submit a Review for a Cappies Show attended by the Critic.
    2. Reimburse the Performing School for any sum collected from nonperforming Critics.
    3. The Steering Committee may make these reimbursements as adjustment to sums owed for the purchase of tickets to a Gala or Ceremony.
  15. At any time during a Program Year, a Participating School may:
    1. Terminate its Participation in the Program, without a refund of its Participation Fee.
    2. Reduce (but not increase) its Extent of School Participation, without a refund of its Participation Fee.
    3. Be removed from the Program, for substantial or recurrent Rule violations, by a two-thirds vote of the Steering Committee.
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