Program Director

1. A Program Director will:
   1. Administer the Program and direct all operations, including:
      1. Outreach, orientation, and applications.
      2. Rosters and Schedules.
      3. Training.
      4. Cappies Shows.
      5. Reviews.
      6. Awards Voting.
      7. Gala or Ceremony.
      8. Media campaigns.
   2. Keep the Steering Committee fully informed of all Program operations.
   3. Be knowledgeable about all Cappies Rules, including C.I.S. Procedures and Awards Voting.
   4. Propose schedules to the Steering Committee for the following:
      1. On-Line School Applications (initial and midyear).
      2. First and last allowable dates for Cappies Shows.
      3. Awards Voting.
      4. Ceremony or Gala.
   5. Set schedules for the following:
      1. Lead Critics Meetings.
      2. Critics Training.
      3. Mentors Training.
2. The Program Director will use Cappies Information Services (C.I.S.) to administer the day-to-day operations of the Program, and will:
   1. Use C.I.S. to:
      1. Submit the Program's Charter Application.
      2. Collect School Applications.
      3. Set and update Rosters of Participating Schools
      4. Set and update the Schedule for Cappies Shows, Mentors, and Critics.
      5. Confirm Assignments, and expected attendance, of Mentors and Critics at upcoming Cappies Shows.
      6. Manage Review writing, selection, editing, and submission.
      7. Oversee Critics' attendance and Review-writing data.
      8. Insert Critics' Choices to create Awards Ballots.
      9. Prepare for Awards Voting.
      10. Determine Critics Awards.
   2. Assist Steering Committee Members, Advisors, Mentors, and Critics in their use of C.I.S., which will include:
      1. Providing assistance to the Webmaster, as required, in distributing user names and passwords.
      2. Training Steering Committee Members, Advisors, Mentors, and Critics in C.I.S. Procedures.
      3. Assisting anyone who may have difficulty logging into C.I.S.
      4. Informing anyone whose use of C.I.S. may be affected by updates or revisions of C.I.S. Procedures.
   3. Not use C.I.S. to:
      1. Send emails that bear no relevance or relationship whatsoever to the Cappies, including:
         1. 1. Audition notices for any event other than a Cappies Show or other event hosted or sponsored by the Cappies.
            2. Notices of any performances that are not Cappies Shows.
            3. Fund-raising for any organization other than the Cappies.
      2. Provide C.I.S. data to anyone other than a Cappies official or other person authorized by the Steering Committee.
   4. Submit and maintain current data on C.I.S., as required by the Rules.
   5. Oversee the Advisor, Show Director, Mentor, Booster, and Critic C.I.S. pages, as may be necessary to manage the day-to-day operations of the Program.
      1. 1. Keep and use a master password, to access these pages.
         2. Maintain the confidentiality of this master password.
3. In the event C.I.S. is not functioning, the Program Director and Web Coordinator will carry out contingency plans, as advised by the Director or their designee.
   1. When C.I.S. is not functioning for two consecutive scheduled notices of Assignment, the Web Coordinator will distribute one such notice, by email, to assigned Mentors and Critics, and to the Show Director and Booster of the Performing School.
   2. When C.I.S. is not functioning, for any reason:
      1. Critics will email Reviews to critic.XXX@cappies.com ("XXX" is the three-letter code for the Regional Program), whereupon those Reviews will be received by both Mentors and the Program Director.
      2. Mentors will email Reviews, when edited, to mentor.XXX@cappies.com ("XXX" is the three-letter code for the Regional Program).
      3. When emailing Reviews to these bins, Critics and Mentors will write and edit Reviews in the text of email, Critics will include their names and school names beneath their Reviews, and Mentors will indicate which reviews (and in what rank order) Reviews are selected for the media.
   3. If the internet is not functioning, the Program Director will consult with the Director to arrange for an emergency procedure to receive and edit Reviews.
   4. If C.I.S. and/or the internet is not functioning immediately prior to Awards Voting, during Awards Voting, or during the Audit and Certification process following Awards Voting, for any reason, the Director and Webmaster will assist the Program Director in:
      1. Postponing the Awards Voting until C.I.S. is again functional, or:
      2. Preparing and managing a paper Ballot voting process, with votes inputted into C.I.S. as soon as it is again functional.
4. The Program Director will use the Program Pages on the www.cappies.com Web Site to provide public information about the Program.

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