Page History

...

To use the "Cappies" name for any show, event, award, or other purpose, a Program must have a Charter.
To receive a Charter, and thereby establish a Program, an Applicant Group or Renewing Program must submit a Charter Application.
1. A Charter will be for one Program Year, commencing on or after July 1, and ending on or before June 30.
2. An Applicant Group or Renewing Program may apply for a Charter at any time after June 15 for the subsequent Program Year.
3. An Applicant Group may apply for a Charter before December 15, for the current Program Year.
4. The Charter Application will include:
  1. An On-Line Charter Application, submitted through the Cappies Information Services (C.I.S.), which an Applicant Group may access through the Web Site (www.cappies.com)
  2. A Written Charter Application.
    1. All required Forms for the Written Application may be downloaded and printed through the www.cappies.com Web Site.
    2. The Written Application, including payment of the Charter Fee, must be received by the National Treasurer, not later than September 1 of the Program Year, or 30 days after the On-Line Charter Application has been submitted, whichever is later.
An On-Line Charter Application will include:
1. A full program name.
2. A three-letter alphabetic code for the program name (e.g., "NCA" for "National Capital Area").
3. Program Year (the calendar year of the June 30 date following the school year of Program events).
4. An Employer Information Number (E.I.N.).
5. A region.
  1. Geographic Boundaries, which may be approximate, and/or a list of school or political districts.
  2. Time zone (Eastern, Central, Mountain, or Pacific)
  3. The estimated driving time between the most distant schools, which are recommended not to exceed:
    1. 75 minutes in normal traffic (for Programs with fewer than 25 Participating Schools).
    2. 120 minutes in normal traffic (for Programs with 25 or more Participating Schools, or for Participating Schools in any Program whose Cappies Shows take place during daytimes, or on Saturday evenings with final bows not later than 9:30 PM).
6. Names, emails, work, home, and cell phones, and postal mailing addresses of each Member of a Steering Committee, of not less than four and not more than twelve Members, including:
  1. A Chair.
  2. A Program Director.
  3. A Treasurer.
  4. Other Members.
7. Names of not less than four Participating Schools, along with a two-letter code for each school name.
8. Schedule, including actual or approximate dates for:
  1. Initial School Application Deadline, which may be any date prior to the first Cappies Show.
  2. Lead Critic Training/Show Scheduling.
  3. New and Returning Critic Training.
  4. New and Returning Mentor Training.
  5. Initial Critic Training, following the Initial School Application Deadline.
  6. Midyear School Application Deadline, which may be any date between December 1 and February 1.
  7. Midyear Critic Training, following the Midyear School Application Deadline.
  8. Mid-year Mentor Training.
  9. Critics Voting.
  10. Awards Event (Gala or Ceremony).
9. Selection of:
  1. Participation level:
    1. Reviews and Awards, or
    2. Reviews only.
  2. Awards event:
    1. Gala (formal, with entertainment), or
    2. Ceremony (informal, without entertainment)
  3. Cappies Shows per School (1 or 2).
  4. Reviews required (3, 4, or 5) per Critic, through the Program Year.
  5. Fee ($100 to $300, per school)
  6. Time Zone
  7. Maximum driving distance (in minutes)
  8. Geographic boundaries.
10. A Commitment to:
  1. Pay the Charter Fee, which will be $300established annually.00
  2. Pay an annual fee of $5 per critic except NCA who will pay $10 per criticcritic fee as determined by the governing board.
  3. Submit a Written Charter Application.
  4. Follow, and require all Participating Schools, Mentors, Critics, and any other Program Participant to follow, all Rules and C.I.S. Procedures.
11. An Affirmation that no Member of the proposed Steering Committee has been convicted of, or is presently charged with, any felony offense. Background checks may be required by some school systems and/or insurance companiesor a letter from the chapter requesting exception will be required.
An On-Line Charter Application may be approved or denied by the Governing Board, for any reason.
1. Upon approval of the On-Line Charter Application, a Program's C.I.S. page will be activated.
2. The Governing Board may approve an On-Line Charter Application, with a request that a Program insert missing data on its C.I.S. pages.
3. An On-Line Application will be deemed temporary, pending an Applicant Group's submission and the Governing Board's receipt of a complete Written Charter Application.
In its Written Charter Application, using Forms that are available for downloading and printing on the www.cappies.com Web Site, an Applicant Group will provide:
1. The signed and dated acceptance, by the Program Chair, on behalf of the Steering Committee, of legal conditions described in the Charter Application.
2. Payment of the Charter Fee.
3. A signed Endorsement of the proposed Chair, or Program Director, by a person who is currently employed as a teacher or administrator at a Participating School, or in a school system that includes a Participating School, unless the Chair, or Program Director:
  1. Is currently employed as a teacher or administrator at a Participating School, or in a school system that includes a Participating School, or
  2. Held the position of Chair, or Program Director, during the prior Program Year.
4. A signed Affirmation from Member of the proposed Steering Committee, who is not currently a teacher or administrator at any Participating School, or of any school system that includes any such school, stating that the Mentor has not been convicted of, and is not presently charged with, any felony offense. Background checks may be required by some school systems and/or insurance companies.
5. An agreement to follow, and require all Participating Schools, Mentors, Critics, and any other Program Participant to follow, all Rules and C.I.S. Procedures.
A Written Charter Application may be approved or denied by the Governing Board, for any reason.
When a Charter Application is approved:
1. An Applicant Group will become a Steering Committee authorized to run a Program.
2. The Webmaster will activate Program Pages on C.I.S. and the Web Site.
After a Charter is approved, a Steering Committee may not amend its Charter, or any provisions therein, but may amend Program data via C.I.S.
Following the Initial Critic Training, a Steering Committee may not, during the remainder of the Program Year:
1. Change its Level of Participation.
2. Alter the minimum number of Reviews required per Critic.
3. Raise or lower School Participation Fees.
Additions or deletions to the initial list of Participating Schools will not require an amendment to the Charter, except:
1. If the deletion of a Participating School results in fewer than four Participating Schools, the Program Director must immediately notify the Director.
2. The Program will have 60 days to add a fourth Participating School, or its Charter will be terminated.
Within two years after its first Charter Application, a Program will apply:
1. Apply to become a corporation, if required by state law.
2. Apply to the U.S. Internal Revenue Service for educational or charitable status under Section 501(c) (3) of the Internal Revenue Code, within two years of the date of this Charter Application.
3. Provide proof of insurance.
4. Request for an extension of the time limit for these applications.
A Charter may be terminated, at any time:
1. By a Program, for any reason, without refund of the Charter Fee.
2. By a two-thirds vote of the Governing Board, upon notice to a Program Director, with a statement of reasons, and with a pro rata refund of the Charter Fee.

Page tree

Versions Compared

Old Version 10

New Version Current

Key